Administration Manager
Atkins Middle East
Jubail, Saudi Arabia
Staff
Management:
• Day to day management of team
• Performing professional development reviews and developing job descriptions for staff with a direct reporting line
Reception:
• Day to day management of receptionists providing a level of service commensurate with a FTSE250, £1bn turnover, UK plc
Security:
• Management of controlled, safe and secure access/egress to and from company premises; staff, visitors, service contractors, cars and the like
• Day to day management of security contracts
• Develop scope of works and KPIs
Travel and Accommodation Management:
• Day to day management of administrators ensuring all bookings for Saudi flights and hotel/apartment accommodation requests are actioned within Atkins’ processes and procedures
• Liaising with Landlords/Hotels/Airlines for best rates for business
Space Planning and Management:
• Conduct space analyses
• Prepare zone drawing layouts
• Develop outline and detailed AutoCAD drawing layouts
• Liaise with design teams to prepare Mechanical and Electrical drawing layouts
• Arrange drawing layouts for Municipality/Civil Defence submissions
• Assist in the preparation of corporate space, layout and workstation standards
• Develop CAFM system
Office Fit-out & Modifications Works:
• Assist with project co-ordination (including IT and Building Services)
• Prepare technical specifications, tender and contract documentation
• Prepare letters for issue to landlord and statutory authorities
• Prepare tender analyses
• Oversee physical changes to the office
• Prepare minutes of meetings
• Conduct post-occupancy reviews
Office Move Management:
• Project co-ordination
• Meet and discuss changes with internal clients
• Determine furniture, equipment and resource requirements
• Manage physical changes to the office
• Resolve post move issues
• HSE audits
• Develop and conduct quality surveys
Lease Management:
• Maintain database of all company leased property held in company name (offices, warehouse, apartments, villas etc.)
• Day to day management of all company leased property (lease renewals, terminations, landlord discussions, secondees etc.)
Asset Management:
• Maintain monthly database of space usage by business unit for chargeback purposes
• Update floor plans each month to identify space usage in office
Car Parking Management:
• Day to day management of safe and secure, company provided, car parking facilities
• Maintain monthly database of parking usage by business unit for chargeback purposes
Business Continuity Planning:
• Maintain documentation from Office Services team (updated floor layouts, contact information, etc.)
• Assist BCP team with implementation of emergency action plan
Property Maintenance Management:
• Prepare and develop PPM (Planned Preventative Maintenance) procedures, schedules and checklists for each maintenance activity
• Ensure reactive and planned maintenance work is undertaken on time and in a safe working environment for all members of staff
• Prepare monthly reports on maintenance services
Print / Mail room Management:
• Prepare and develop print/mail room procedures for each print/mail room activity
• Ensure services are provided to internal clients from stationary requisitions, printing and scanning through to mail and courier deliveries
• Prepare monthly reports on mail room services
Office Services Procurement:
• Review current practices
• Produce RFPs
• Meet with suppliers/tenderers
• Develop Service Level Agreements
• Review and recommendation reports
• Implement new suppliers
• Update and maintain procurement register
• Day to day management of service providers
Property Cleaning Services Management:
• Manage day to day running of cleaning and security contracts
• Develop scope of works and KPIs
LPO Management:
• Raising and managing Local Purchase Orders for all business/office service related items
Office Services:
• Maintain the intranet website (add new users, update content, communications to staff)
Office Services Helpdesk:
• Maintain and manage the helpdesk system (add new users and allocate jobs to correct member of team for their action)
• Prepare monthly reports on Facilities Management Helpdesk
Other:
• All space planning, fit outs, modifications and maintenance are to be undertaken with strict compliance to the Company HSE policies. Work place risk assessments must be undertaken prior to starting any works.
• Provision of required reports to the Director.
• Assistance to technical disciplines in archiving arrangements including off site facility management.
• Assistance in providing up to date information for Marketing newsletters.
• Management and control of Maintenance and Office Services petty cash.
• Day to day management of team
• Performing professional development reviews and developing job descriptions for staff with a direct reporting line
Reception:
• Day to day management of receptionists providing a level of service commensurate with a FTSE250, £1bn turnover, UK plc
Security:
• Management of controlled, safe and secure access/egress to and from company premises; staff, visitors, service contractors, cars and the like
• Day to day management of security contracts
• Develop scope of works and KPIs
Travel and Accommodation Management:
• Day to day management of administrators ensuring all bookings for Saudi flights and hotel/apartment accommodation requests are actioned within Atkins’ processes and procedures
• Liaising with Landlords/Hotels/Airlines for best rates for business
Space Planning and Management:
• Conduct space analyses
• Prepare zone drawing layouts
• Develop outline and detailed AutoCAD drawing layouts
• Liaise with design teams to prepare Mechanical and Electrical drawing layouts
• Arrange drawing layouts for Municipality/Civil Defence submissions
• Assist in the preparation of corporate space, layout and workstation standards
• Develop CAFM system
Office Fit-out & Modifications Works:
• Assist with project co-ordination (including IT and Building Services)
• Prepare technical specifications, tender and contract documentation
• Prepare letters for issue to landlord and statutory authorities
• Prepare tender analyses
• Oversee physical changes to the office
• Prepare minutes of meetings
• Conduct post-occupancy reviews
Office Move Management:
• Project co-ordination
• Meet and discuss changes with internal clients
• Determine furniture, equipment and resource requirements
• Manage physical changes to the office
• Resolve post move issues
• HSE audits
• Develop and conduct quality surveys
Lease Management:
• Maintain database of all company leased property held in company name (offices, warehouse, apartments, villas etc.)
• Day to day management of all company leased property (lease renewals, terminations, landlord discussions, secondees etc.)
Asset Management:
• Maintain monthly database of space usage by business unit for chargeback purposes
• Update floor plans each month to identify space usage in office
Car Parking Management:
• Day to day management of safe and secure, company provided, car parking facilities
• Maintain monthly database of parking usage by business unit for chargeback purposes
Business Continuity Planning:
• Maintain documentation from Office Services team (updated floor layouts, contact information, etc.)
• Assist BCP team with implementation of emergency action plan
Property Maintenance Management:
• Prepare and develop PPM (Planned Preventative Maintenance) procedures, schedules and checklists for each maintenance activity
• Ensure reactive and planned maintenance work is undertaken on time and in a safe working environment for all members of staff
• Prepare monthly reports on maintenance services
Print / Mail room Management:
• Prepare and develop print/mail room procedures for each print/mail room activity
• Ensure services are provided to internal clients from stationary requisitions, printing and scanning through to mail and courier deliveries
• Prepare monthly reports on mail room services
Office Services Procurement:
• Review current practices
• Produce RFPs
• Meet with suppliers/tenderers
• Develop Service Level Agreements
• Review and recommendation reports
• Implement new suppliers
• Update and maintain procurement register
• Day to day management of service providers
Property Cleaning Services Management:
• Manage day to day running of cleaning and security contracts
• Develop scope of works and KPIs
LPO Management:
• Raising and managing Local Purchase Orders for all business/office service related items
Office Services:
• Maintain the intranet website (add new users, update content, communications to staff)
Office Services Helpdesk:
• Maintain and manage the helpdesk system (add new users and allocate jobs to correct member of team for their action)
• Prepare monthly reports on Facilities Management Helpdesk
Other:
• All space planning, fit outs, modifications and maintenance are to be undertaken with strict compliance to the Company HSE policies. Work place risk assessments must be undertaken prior to starting any works.
• Provision of required reports to the Director.
• Assistance to technical disciplines in archiving arrangements including off site facility management.
• Assistance in providing up to date information for Marketing newsletters.
• Management and control of Maintenance and Office Services petty cash.
• Good level
of understanding of safe working practices
• Minimum 12 years facilities management/office services experience within an office environment
• Must possess a degree from an international certified university.
• Good level of awareness of appropriate contractual arrangements
• Excellent English language skills (written, reading, spoken)
• Good Microsoft Office skills (Word and Excel)
• Good AutoCAD skills (preferable)
• Minimum 12 years facilities management/office services experience within an office environment
• Must possess a degree from an international certified university.
• Good level of awareness of appropriate contractual arrangements
• Excellent English language skills (written, reading, spoken)
• Good Microsoft Office skills (Word and Excel)
• Good AutoCAD skills (preferable)
Atkins is one
of the leading providers of professional, technology based consultancy and
support services to the industry, commerce and governments in all of the worlds
major economies. With over 17,000 staff operating in Europe, the Middle East,
Asia Pacific and the Americas, Atkins has a broad range of skills and resources
and provides Clients with a comprehensive service throughout the entire life
cycle of the projects in the built environment.
We aim to be the international first choice supplier of technical
and integrated services. Shaped by our customers’ needs, our vision is to:
focus on quality seek world class design and excellence strive to add value be
flexible to the evolving needs of a changing society
Atkins first carried out design and supervision commissions in the
Gulf area in 1967. From its regional head office in Dubai, U.A.E. Atkins Middle
East now employs over 2000 staff located in Dubai, Abu Dhabi, Sharjah, Oman
(Muscat ), Qatar (Doha) Bahrain (Manama), Kuwait (Kuwait City) and India
(Bangalore).
Apply Now
Quantity Surveyor
Atkins Middle East
Abu Dhabi, UAE
Due to our continued success in the Abu Dhabi we
are now seeking to recruit a young ambitious Quantity Surveyor(s) to join our
established professional commercial services team, committed to technical
integrity, innovation and development of its people.
Key Responsibilities:
• Pre-contract cost planning and estimating, BoQ production, tender services, contract preparation;
• Specialised in MEP systems, Mechanical, Ventilation, Air Conditioning, Plumbing, Drainage, Electrical, Low Voltage, Vertical Transportation, etc.
• Post contract administration of contract (POMI, FIDIC Red Books and D&B – drafting correspondences, claims, delay analysis etc.);
• Management of bonds, insurances and guarantee logs;
• Interim valuations and payment certificates;
• Variations analysis, recommendations and management;
• Performing risk and value management and cost control functions;
• Undertaking costs analysis project work;
• Identifying, analysing and developing responses to commercial risks;
• Writing detailed progress/ cost reports;
• Reporting to Client Representative on all commercial issues;
• Understanding the implications of health and safety regulations;
• Managing workload with minimal supervision;
• Client facing and leading commercial meetings.
Project:
Project includes educations, retail, healthcare, commercial etc.
We offer an excellent package which includes:
• A competitive salary
• Accommodation allowance
• Transportation allowance
• Medical and life insurance cover
• Annual leave
• Company gratuity scheme
• Discretionary bonus scheme
• Professional membership fees
• Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
Key Responsibilities:
• Pre-contract cost planning and estimating, BoQ production, tender services, contract preparation;
• Specialised in MEP systems, Mechanical, Ventilation, Air Conditioning, Plumbing, Drainage, Electrical, Low Voltage, Vertical Transportation, etc.
• Post contract administration of contract (POMI, FIDIC Red Books and D&B – drafting correspondences, claims, delay analysis etc.);
• Management of bonds, insurances and guarantee logs;
• Interim valuations and payment certificates;
• Variations analysis, recommendations and management;
• Performing risk and value management and cost control functions;
• Undertaking costs analysis project work;
• Identifying, analysing and developing responses to commercial risks;
• Writing detailed progress/ cost reports;
• Reporting to Client Representative on all commercial issues;
• Understanding the implications of health and safety regulations;
• Managing workload with minimal supervision;
• Client facing and leading commercial meetings.
Project:
Project includes educations, retail, healthcare, commercial etc.
We offer an excellent package which includes:
• A competitive salary
• Accommodation allowance
• Transportation allowance
• Medical and life insurance cover
• Annual leave
• Company gratuity scheme
• Discretionary bonus scheme
• Professional membership fees
• Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
• Must have previous experience of FIDIC
Traditional and Design and Build Contracts;
• Hotels/ Residential/ Commercial/ Healthcare/ Education experience advantageous;
• Degree in Quantity Surveying from recognised university;
• Minimum 4 years pre or post-contract experience;
• MRICS or enrolled on APC as minimum;
• Must have consultant and/or contractor background for minimum of 2 years;
• Knowledge in the use of QS software CATO or similar is preferred, otherwise good working use of AutoCAD;
• Demonstrate strong interpersonal, communication and presentation skills;
• Team and /or independent worker;
• Possess good project background and proven English language technical writing ability and skills.
• Hotels/ Residential/ Commercial/ Healthcare/ Education experience advantageous;
• Degree in Quantity Surveying from recognised university;
• Minimum 4 years pre or post-contract experience;
• MRICS or enrolled on APC as minimum;
• Must have consultant and/or contractor background for minimum of 2 years;
• Knowledge in the use of QS software CATO or similar is preferred, otherwise good working use of AutoCAD;
• Demonstrate strong interpersonal, communication and presentation skills;
• Team and /or independent worker;
• Possess good project background and proven English language technical writing ability and skills.
Atkins is one of the leading providers of
professional, technology based consultancy and support services to the
industry, commerce and governments in all of the worlds major economies. With
over 17,000 staff operating in Europe, the Middle East, Asia Pacific and the
Americas, Atkins has a broad range of skills and resources and provides Clients
with a comprehensive service throughout the entire life cycle of the projects
in the built environment.
We aim to be the
international first choice supplier of technical and integrated services.
Shaped by our customers’ needs, our vision is to: focus on quality seek world
class design and excellence strive to add value be flexible to the evolving
needs of a changing society
Atkins first carried out
design and supervision commissions in the Gulf area in 1967. From its regional
head office in Dubai, U.A.E. Atkins Middle East now employs over 2000 staff
located in Dubai, Abu Dhabi, Sharjah, Oman (Muscat ), Qatar (Doha) Bahrain
(Manama), Kuwait (Kuwait City) and India (Bangalore).
Apply Now
Managing Quantity Surveyor
Atkins Middle East
QatarThe Role
Faithful+Gould are currently looking for an experienced Managing
Quantity Surveyor to form part of our team on a major infrastructure programme.
The candidate will work alongside other professional teams and will lead our
cost and commercial team for the project with the support of our corporate team
Key Responsibilities:
• Post contract team leader;
• Managing a team of between 5 – 10 QS staff for project specific deliverables/ duties and for delivery of large scale infrastructure works programmes;
• Post-contract: commercial management of contract (POMI, FIDIC Red Book Contract), contract administration (contractual and commercial correspondences, claims, delay analysis etc.), management of bonds, insurances and guarantee logs, interim valuations and payment certificates, variations analysis, recommendations and management, performing risk and value management and cost control functions, undertaking costs analysis project work, identifying, analysing and developing responses to commercial risks, compilation of detailed progress/ cost reports, weekly and monthly reporting to client representative on all commercial issues, heading commercial meetings, understanding the implications of health and safety regulations
We offer an excellent package which includes:
• A competitive salary
• Accommodation allowance;
• Transportation allowance;
• 22 calendar days annual leave;
• Medical and life insurance cover;
• Company gratuity scheme;
• Discretionary bonus scheme;
• Annual flight allowance to point of origin
Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants.
Key Responsibilities:
• Post contract team leader;
• Managing a team of between 5 – 10 QS staff for project specific deliverables/ duties and for delivery of large scale infrastructure works programmes;
• Post-contract: commercial management of contract (POMI, FIDIC Red Book Contract), contract administration (contractual and commercial correspondences, claims, delay analysis etc.), management of bonds, insurances and guarantee logs, interim valuations and payment certificates, variations analysis, recommendations and management, performing risk and value management and cost control functions, undertaking costs analysis project work, identifying, analysing and developing responses to commercial risks, compilation of detailed progress/ cost reports, weekly and monthly reporting to client representative on all commercial issues, heading commercial meetings, understanding the implications of health and safety regulations
We offer an excellent package which includes:
• A competitive salary
• Accommodation allowance;
• Transportation allowance;
• 22 calendar days annual leave;
• Medical and life insurance cover;
• Company gratuity scheme;
• Discretionary bonus scheme;
• Annual flight allowance to point of origin
Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants.
• Minimum of
14 years pre and/ or post-contract relevant capacity in contracts and
commercial management post-graduation;
• Must have a minimum of 7 years of experience in large infrastructure works
• Degree in Quantity Surveying from recognised university;
• MRICS as minimum;
• Must have previous experience of FIDIC Red Book Contracts;
• Demonstrate strong interpersonal, communication and presentation skills;
• Independent worker who is able to lead teams of commercial staff;
• Possess good project background and proven English language technical writing ability and skills.
• Must have a minimum of 7 years of experience in large infrastructure works
• Degree in Quantity Surveying from recognised university;
• MRICS as minimum;
• Must have previous experience of FIDIC Red Book Contracts;
• Demonstrate strong interpersonal, communication and presentation skills;
• Independent worker who is able to lead teams of commercial staff;
• Possess good project background and proven English language technical writing ability and skills.
Atkins is one
of the leading providers of professional, technology based consultancy and
support services to the industry, commerce and governments in all of the worlds
major economies. With over 17,000 staff operating in Europe, the Middle East,
Asia Pacific and the Americas, Atkins has a broad range of skills and resources
and provides Clients with a comprehensive service throughout the entire life
cycle of the projects in the built environment.
We aim to be the international first choice supplier of technical
and integrated services. Shaped by our customers’ needs, our vision is to:
focus on quality seek world class design and excellence strive to add value be
flexible to the evolving needs of a changing society
Atkins first carried out design and supervision commissions in the
Gulf area in 1967. From its regional head office in Dubai, U.A.E. Atkins Middle
East now employs over 2000 staff located in Dubai, Abu Dhabi, Sharjah, Oman
(Muscat ), Qatar (Doha) Bahrain (Manama), Kuwait (Kuwait City) and India
(Bangalore).
Apply Now