Policy Specialist
Qatar Museums
Doha, Qatar
The Policy Specialist is accountable in
providing security training, support, guidance and resources and to relate to
the post-holder in a manner consistent with QM’s core values. The role is also
responsible in ensuring QM’s security policies, standard operating procedures
and processes are clear, consistent, and well-publicized. He is responsible for
researching, creating, composing, and maintaining policies and standard operating
procedures that is in line with QM’s mission.
- Plan, convene and deliver security training courses and workshops QM’s security, designed with the overall intention of improving the competence of security personnel.
- Keep up to date with developments in training methodology and security issues in humanitarian relief.
- Contribute to the design, planning and reviewing of courses across QM’s Security programme.
- Work with the Head of Risk Management Section to ensure consistency in use of materials and training practice.
- Researches and collects required data, performs analysis, and summarizes findings in response to process, policy and procedure needs.
- Coordinates and gathers information from subject matter experts, cross functional departments, and end-users in order to create and publish standards, policies and procedures that meet the needs of the business
- Ensures all legal and regulatory compliance standards are upheld, revised as needed, and reflected appropriately in all documents
- Ensures documents are written and delivered in a clear and concise manner; promoting consistency, quality, and operational excellence at all levels of the organization
- Manages and communicates the revision cycles for all processes, policies and procedures
- Creates and maintains an up-to-date database of processes, policies and procedures; forecasts document changes as they relate to the cycle of the business, and all legal/regulatory guidelines
- Researches, develops, communicates and maintains service level agreements as they pertain to the business
- Performs quality control reviews of all processes, procedures and policies; uses proper spelling, grammar, formatting, and delivery mechanisms (including required reference and back-up materials) to ensure the highest professional standards are applied
- Any other reasonable tasks or duties as required by the line manager or organization.
- Plan, convene and deliver security training courses and workshops QM’s security, designed with the overall intention of improving the competence of security personnel.
- Keep up to date with developments in training methodology and security issues in humanitarian relief.
- Contribute to the design, planning and reviewing of courses across QM’s Security programme.
- Work with the Head of Risk Management Section to ensure consistency in use of materials and training practice.
- Researches and collects required data, performs analysis, and summarizes findings in response to process, policy and procedure needs.
- Coordinates and gathers information from subject matter experts, cross functional departments, and end-users in order to create and publish standards, policies and procedures that meet the needs of the business
- Ensures all legal and regulatory compliance standards are upheld, revised as needed, and reflected appropriately in all documents
- Ensures documents are written and delivered in a clear and concise manner; promoting consistency, quality, and operational excellence at all levels of the organization
- Manages and communicates the revision cycles for all processes, policies and procedures
- Creates and maintains an up-to-date database of processes, policies and procedures; forecasts document changes as they relate to the cycle of the business, and all legal/regulatory guidelines
- Researches, develops, communicates and maintains service level agreements as they pertain to the business
- Performs quality control reviews of all processes, procedures and policies; uses proper spelling, grammar, formatting, and delivery mechanisms (including required reference and back-up materials) to ensure the highest professional standards are applied
- Any other reasonable tasks or duties as required by the line manager or organization.
- Demonstrable competence in and enthusiasm for
practical training methods.
- A sound appreciation of at least some the range of personal and technical issues such as international law, codes and standards, gender and conflict issues.
- Ability to work effectively to tight deadlines with a minimum of support.
- Excellent interpersonal and team skills including tolerance and flexibility.
- Effective communication skills in public settings (trainings, small meetings, and one-on-one communication).
- Ability to communicate effectively, both verbally and in writing, with associates throughout all levels of the organization; work with subject matter experts to collect data needed to design policies, procedures and processes.
- Sound analytical skills and ability to understand and identify indicators for policy development.
- Work experience creating and publishing policies and procedures for a multi-unit service related industry; writing standard operating procedures for associate and manager driven processes is required.
- Work experience in researching and data-gathering with an ability to interpret/analyze complex information within operational Research & Development (R&D) is required.
- Knowledge of operations, customer service functions, and compliance and quality assurance standards is required.
- Knowledge of Equal Employment Opportunity Laws, Labor Laws, and Qatar Laws posting requirements to ensure that policies and procedures do not violate any existing or new laws is required.
- Knowledge of Microsoft computer applications to perform daily tasks working with electronic documents (e.g., reviewing documents, editing documents, updating documents, and creating document libraries, etc.).
- Ability to handle highly confidential and sensitive information.
- Evaluate procedures and incidents of risk to determine hazard risk exposures and risk reduction or control techniques.
- Recognized qualification either Degree or Diploma in the field relevant to this position.
- Minimum of 9 years’ relevant experience.
- A sound appreciation of at least some the range of personal and technical issues such as international law, codes and standards, gender and conflict issues.
- Ability to work effectively to tight deadlines with a minimum of support.
- Excellent interpersonal and team skills including tolerance and flexibility.
- Effective communication skills in public settings (trainings, small meetings, and one-on-one communication).
- Ability to communicate effectively, both verbally and in writing, with associates throughout all levels of the organization; work with subject matter experts to collect data needed to design policies, procedures and processes.
- Sound analytical skills and ability to understand and identify indicators for policy development.
- Work experience creating and publishing policies and procedures for a multi-unit service related industry; writing standard operating procedures for associate and manager driven processes is required.
- Work experience in researching and data-gathering with an ability to interpret/analyze complex information within operational Research & Development (R&D) is required.
- Knowledge of operations, customer service functions, and compliance and quality assurance standards is required.
- Knowledge of Equal Employment Opportunity Laws, Labor Laws, and Qatar Laws posting requirements to ensure that policies and procedures do not violate any existing or new laws is required.
- Knowledge of Microsoft computer applications to perform daily tasks working with electronic documents (e.g., reviewing documents, editing documents, updating documents, and creating document libraries, etc.).
- Ability to handle highly confidential and sensitive information.
- Evaluate procedures and incidents of risk to determine hazard risk exposures and risk reduction or control techniques.
- Recognized qualification either Degree or Diploma in the field relevant to this position.
- Minimum of 9 years’ relevant experience.
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now
Senior Budget
Accountant
Qatar Museums
Doha, Qatar
General Responsibilities:
- Comply with QM’s set policies, procedures, management and regulatory requirements, and International Financial Reporting Standards (IFRS).
- Assist in the implementation of budgeting system, procedures, and internal controls; ensure compliance to established policies and procedures.
- Prepare and generate, under the directions of the Senior Budget Accountant or the applicable direct reporting line reports and statistics, if and when required.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of care-taking and urgency.
- Assist in coordinating with the internal auditors, and provide all required information to the concerned parties in order to facilitate the preparation of internal audit reports, respectively.
- Stay abreast of the latest budgeting and reporting leading practices.
- Carry out proper archiving of all documents and reports pertaining to Budgeting and Reporting Department.
- Receive, process, record, update and safe keep documents relevant to budgeting and reporting.
- Keep the direct reporting line informed of significant budgeting and reporting related issues that may jeopardize the achievement of QM’s goals.
- Identify areas for professional self-development, and act to enhance such.
- Ensure high standards of confidentiality to safeguard commercially sensitive information
Budget Initiation Responsibilities:
- Assist the Direct Reporting Line in preparing the Budget Circular and Budget Templates.
Budget Preparation Responsibilities:
- Provide assistance to his direct reporting line and Business Area Partners in providing guidance to Budget Holders in the preparation of their respective annual budgets.
Budget Review and Consolidation Responsibilities:
- Support his direct reporting line in reviewing and ensuring consistency and compliance of Department and Business Unit Budgets with the Budget Circular.
- Assist his direct reporting line in ensuring smooth inflow and outflow of documents / data required for effective Budget Consolidation, in coordination with QM’s respective directorates/departments, to obtain all necessary information.
Budget Finalization Responsibilities:
- Provide assistance to his direct reporting line in amend and re-consolidating the Budget (based on the instructions from the Ministry of Finance), as applicable in accordance to Executive Management instructions.
Budget Variance Management & Budget Monitoring Responsibilities:
- Prepare/generate the monthly budget variance reports to be reviewed by the Senior Budget Accountant or the Head of Budgeting and Reporting. Perform necessary amendment(s), as applicable.
- Assist his direct reporting line in reviewing the consolidated monthly budget variance reports and highlighting key reasons and trends.
- Ensure that budget variations are explained in management reports, including any potential exposures to QM.
Reporting:
- Assist his direct reporting line in delivering relevant information to support QM’s business planning requirements and long-term planning. Coordinate with other departments and units across QM.
- Continuously identify, follow and analyze trends in the market. Perform statistical analysis using historical data and current trends to identify risks and opportunities to the business.
- Assist his direct reporting line in providing support in the development of demand and capacity planning models and other forecasting models.
- Assist his direct reporting line in formulating strategic recommendations to handle future demand changes.
- Provide financial guidance and strategic input to the assigned Department / Business Area Heads (Museums, Enterprise, Capital Projects, Programs) in the delivery of their respective business objectives through a deep understanding of their business models.
- Provide a link between the Finance Department and assigned Business Area Management (Museums, Enterprise, Capital Projects, Programs) in relation to all finance functions and processes, ensuring robust financial control and business analysis.
- Share insights into performance metrics, show the financial implications of decisions and help the business get approval of the budget and investment proposals as and when required.
- Support, coach and educate the assigned Department / Business Area stakeholders (Museums, Enterprise, Capital Projects, Programs) on finance related activity including the use of financial tools and information.
- Take part of meetings related to the provision of Finance related support services with the assigned Department / Business Area (Museums, Enterprise, Capital Projects, Programs).
- Provide guidance to the Commercial Officer/ Capital Project Manager/ Program Manager and ensure the effective and efficient accomplishment of the Finance Business Partner’s respective duties.
- Prepare key forecasting reports and perform necessary actions to rectify issues identified by his direct reporting line, if any.
- Develop and recommend in accordance to his direct reporting, new forecast process, tools and models that will enhance performance, where needed.
- Prepare/generate other budget-related reports, as required.
- Provide assistance to his direct reporting line as and when required on Budgeting & Reporting related matters
- Comply with QM’s set policies, procedures, management and regulatory requirements, and International Financial Reporting Standards (IFRS).
- Assist in the implementation of budgeting system, procedures, and internal controls; ensure compliance to established policies and procedures.
- Prepare and generate, under the directions of the Senior Budget Accountant or the applicable direct reporting line reports and statistics, if and when required.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of care-taking and urgency.
- Assist in coordinating with the internal auditors, and provide all required information to the concerned parties in order to facilitate the preparation of internal audit reports, respectively.
- Stay abreast of the latest budgeting and reporting leading practices.
- Carry out proper archiving of all documents and reports pertaining to Budgeting and Reporting Department.
- Receive, process, record, update and safe keep documents relevant to budgeting and reporting.
- Keep the direct reporting line informed of significant budgeting and reporting related issues that may jeopardize the achievement of QM’s goals.
- Identify areas for professional self-development, and act to enhance such.
- Ensure high standards of confidentiality to safeguard commercially sensitive information
Budget Initiation Responsibilities:
- Assist the Direct Reporting Line in preparing the Budget Circular and Budget Templates.
Budget Preparation Responsibilities:
- Provide assistance to his direct reporting line and Business Area Partners in providing guidance to Budget Holders in the preparation of their respective annual budgets.
Budget Review and Consolidation Responsibilities:
- Support his direct reporting line in reviewing and ensuring consistency and compliance of Department and Business Unit Budgets with the Budget Circular.
- Assist his direct reporting line in ensuring smooth inflow and outflow of documents / data required for effective Budget Consolidation, in coordination with QM’s respective directorates/departments, to obtain all necessary information.
Budget Finalization Responsibilities:
- Provide assistance to his direct reporting line in amend and re-consolidating the Budget (based on the instructions from the Ministry of Finance), as applicable in accordance to Executive Management instructions.
Budget Variance Management & Budget Monitoring Responsibilities:
- Prepare/generate the monthly budget variance reports to be reviewed by the Senior Budget Accountant or the Head of Budgeting and Reporting. Perform necessary amendment(s), as applicable.
- Assist his direct reporting line in reviewing the consolidated monthly budget variance reports and highlighting key reasons and trends.
- Ensure that budget variations are explained in management reports, including any potential exposures to QM.
Reporting:
- Assist his direct reporting line in delivering relevant information to support QM’s business planning requirements and long-term planning. Coordinate with other departments and units across QM.
- Continuously identify, follow and analyze trends in the market. Perform statistical analysis using historical data and current trends to identify risks and opportunities to the business.
- Assist his direct reporting line in providing support in the development of demand and capacity planning models and other forecasting models.
- Assist his direct reporting line in formulating strategic recommendations to handle future demand changes.
- Provide financial guidance and strategic input to the assigned Department / Business Area Heads (Museums, Enterprise, Capital Projects, Programs) in the delivery of their respective business objectives through a deep understanding of their business models.
- Provide a link between the Finance Department and assigned Business Area Management (Museums, Enterprise, Capital Projects, Programs) in relation to all finance functions and processes, ensuring robust financial control and business analysis.
- Share insights into performance metrics, show the financial implications of decisions and help the business get approval of the budget and investment proposals as and when required.
- Support, coach and educate the assigned Department / Business Area stakeholders (Museums, Enterprise, Capital Projects, Programs) on finance related activity including the use of financial tools and information.
- Take part of meetings related to the provision of Finance related support services with the assigned Department / Business Area (Museums, Enterprise, Capital Projects, Programs).
- Provide guidance to the Commercial Officer/ Capital Project Manager/ Program Manager and ensure the effective and efficient accomplishment of the Finance Business Partner’s respective duties.
- Prepare key forecasting reports and perform necessary actions to rectify issues identified by his direct reporting line, if any.
- Develop and recommend in accordance to his direct reporting, new forecast process, tools and models that will enhance performance, where needed.
- Prepare/generate other budget-related reports, as required.
- Provide assistance to his direct reporting line as and when required on Budgeting & Reporting related matters
- Sound knowledge of ERP with emphasis on
Budgeting module
- Expertise in Budgeting & Reporting best industry practices
- Knowledge of accounting standards
- University degree in Business Administration with specialization in Accounting
- About 1-3 years of post qualification related experience of which a minimum of 1 year should be in a similar position / responsibility.
- Expertise in Budgeting & Reporting best industry practices
- Knowledge of accounting standards
- University degree in Business Administration with specialization in Accounting
- About 1-3 years of post qualification related experience of which a minimum of 1 year should be in a similar position / responsibility.
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now
Senior General
Ledger Accountant
Qatar Museums
Doha, Qatar
Objectives: The Senior Accountant – General
Ledger will be responsible for managing day to day financial accounting
operations activities including the revision of journal entries, periodic trial
balances and financial statements, among others, accurately and on a timely
basis.
Reporting to: Head of General Ledger
Main Responsibilities:
- Comply with QMA’s set policies, procedures, management and regulatory requirements, and International Financial Reporting Standards (IFRS).
- Ensure that all financial and accounting transactions are recorded in compliance with QMA’s accounting procedures and IFRS.
- Implement accounting system, procedures, and internal controls. Analyze transactions, determine accuracy, and ensure completeness and compliance to established policies and procedures.
- Ensure the accuracy of Financial Statements and ongoing integrity of General Ledger (GL) interfaces.
- Prepare and generate, under the directions of the Head of General Ledger, reports and statistics.
- Carry out month-end close including accounts analysis, and coordinate with the Accounting and Consolidation Department as required in the financial consolidation process.
- Coordinate with internal and external auditors, and provide all required information to the concerned parties in order to facilitate the preparation of internal and external audit reports.
- Stay abreast of the latest applicable finance and accounting leading practices.
- Assist the Head of General Ledger in ensuring that the books of accounts are kept up-to-date and that accounting transactions are properly checked and reviewed to ensure accuracy of records.
- Build and maintain strong and effective relationship with the all other related units to achieve the Department’s goals/objectives.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of caretaking and urgency.
- Ensure that the overall processes pertaining to General Ledger are conducted in an efficient and effective manner.
- Keep the Head of General Ledger informed of significant financial accounting related issues that may jeopardize the achievement of the QMA’s goals.
- Identify areas for professional development of self and all direct reports, and act to enhance professional development of self and others.
- Ensure high standards of confidentiality to safeguard commercially sensitive information.
Set of Books Responsibilities:
- Analyze impact of General Ledger Maintenance Activity Requests on the current Chart of Accounts (COA) and respective balances within other accounts. Recommend inactivation or addition of account/ segment in the system.
General Ledger Routines Responsibilities:
- Run Journal Import by Journal Source in the system, forward Journal through approval workflow as per the Delegation of Authorities (DOA). Post approved journals in the system.
- Perform reversing journal entries on the system and send journal through approval workflow as per the DOA.
- Prepare recurring journal templates and submit to the Head of General Ledger for review. Generate/ auto-generate recurring journals in the required period and post recurring journal into the system.
- Identify need to define a mass allocation, identify accounts and formula for cost allocation and setup mass allocation formula in the system. Perform necessary actions to rectify any issue identified by the Head of General Ledger. Generate and post the allocation journal after review by the Head of General Ledger.
Ledger Closing (Period) Responsibilities:
- Ensure Sub Ledger modules are closed in the correct order (i.e., Payables, Purchasing, Inventory, Receivables, and Fixed Assets) and that the respective accounting was created.
- Discuss corrections required with Head of General Ledger.
- Request authorization from Head of General Ledger to re-open the period to pass the required corrections.
- Verify period end entries made in Oracle and respective balances and coordinate with Accountant – General Ledger for required corrections, if any.
- Send Trial Balance and financial statements to Head of General Ledger for review.
- Perform period end close on the system.
- Generate Financial Statements and forward it to Head General Ledger for review.
Year End Process Responsibilities:
- Perform month end processes.
- Identify adjusting entries to be made.
- Run GL reports and post adjusting entries. Forward GL reports for review by authorized approvers
- Close last period of fiscal year (adjusting period).
- Open first period of new fiscal year.
- Run Concurrent program to update account balances
- Provide assistance to the Head of General Ledger as and when required on General Ledger related matters.
Probation: 3 months
Working Hours: 7:30 AM to 2:30 PM
Reporting to: Head of General Ledger
Main Responsibilities:
- Comply with QMA’s set policies, procedures, management and regulatory requirements, and International Financial Reporting Standards (IFRS).
- Ensure that all financial and accounting transactions are recorded in compliance with QMA’s accounting procedures and IFRS.
- Implement accounting system, procedures, and internal controls. Analyze transactions, determine accuracy, and ensure completeness and compliance to established policies and procedures.
- Ensure the accuracy of Financial Statements and ongoing integrity of General Ledger (GL) interfaces.
- Prepare and generate, under the directions of the Head of General Ledger, reports and statistics.
- Carry out month-end close including accounts analysis, and coordinate with the Accounting and Consolidation Department as required in the financial consolidation process.
- Coordinate with internal and external auditors, and provide all required information to the concerned parties in order to facilitate the preparation of internal and external audit reports.
- Stay abreast of the latest applicable finance and accounting leading practices.
- Assist the Head of General Ledger in ensuring that the books of accounts are kept up-to-date and that accounting transactions are properly checked and reviewed to ensure accuracy of records.
- Build and maintain strong and effective relationship with the all other related units to achieve the Department’s goals/objectives.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of caretaking and urgency.
- Ensure that the overall processes pertaining to General Ledger are conducted in an efficient and effective manner.
- Keep the Head of General Ledger informed of significant financial accounting related issues that may jeopardize the achievement of the QMA’s goals.
- Identify areas for professional development of self and all direct reports, and act to enhance professional development of self and others.
- Ensure high standards of confidentiality to safeguard commercially sensitive information.
Set of Books Responsibilities:
- Analyze impact of General Ledger Maintenance Activity Requests on the current Chart of Accounts (COA) and respective balances within other accounts. Recommend inactivation or addition of account/ segment in the system.
General Ledger Routines Responsibilities:
- Run Journal Import by Journal Source in the system, forward Journal through approval workflow as per the Delegation of Authorities (DOA). Post approved journals in the system.
- Perform reversing journal entries on the system and send journal through approval workflow as per the DOA.
- Prepare recurring journal templates and submit to the Head of General Ledger for review. Generate/ auto-generate recurring journals in the required period and post recurring journal into the system.
- Identify need to define a mass allocation, identify accounts and formula for cost allocation and setup mass allocation formula in the system. Perform necessary actions to rectify any issue identified by the Head of General Ledger. Generate and post the allocation journal after review by the Head of General Ledger.
Ledger Closing (Period) Responsibilities:
- Ensure Sub Ledger modules are closed in the correct order (i.e., Payables, Purchasing, Inventory, Receivables, and Fixed Assets) and that the respective accounting was created.
- Discuss corrections required with Head of General Ledger.
- Request authorization from Head of General Ledger to re-open the period to pass the required corrections.
- Verify period end entries made in Oracle and respective balances and coordinate with Accountant – General Ledger for required corrections, if any.
- Send Trial Balance and financial statements to Head of General Ledger for review.
- Perform period end close on the system.
- Generate Financial Statements and forward it to Head General Ledger for review.
Year End Process Responsibilities:
- Perform month end processes.
- Identify adjusting entries to be made.
- Run GL reports and post adjusting entries. Forward GL reports for review by authorized approvers
- Close last period of fiscal year (adjusting period).
- Open first period of new fiscal year.
- Run Concurrent program to update account balances
- Provide assistance to the Head of General Ledger as and when required on General Ledger related matters.
Probation: 3 months
Working Hours: 7:30 AM to 2:30 PM
- Sound knowledge of ERP with emphasis on GL
module
- Expertise in General Ledger & Financial Statements Finalization best industry practices
- Knowledge of accounting standards
- University degree in Business Administration with specialization in Accounting
- About 3-5 years of post qualification related experience of which a minimum of 2 years should be in a similar position/ responsibility
- Expertise in General Ledger & Financial Statements Finalization best industry practices
- Knowledge of accounting standards
- University degree in Business Administration with specialization in Accounting
- About 3-5 years of post qualification related experience of which a minimum of 2 years should be in a similar position/ responsibility
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now
Recruitment
Specialist
Qatar Museums
Doha, Qatar
- Collaborates with Head of Recruitment to
develop comprehensive recruitment and selection policies that support QM in
attracting and hiring quality staff from both the external and internal job
market
- Plans and monitors the external job market for both Qataris and non-Qataris ensuring a sufficient flow of fresh external talent
- Reviews existing and emerging employment legislation to ensure recruitment and selection programmes comply
- Produces recruitment progress reports tracking each vacancy
- Produces ad hoc management reports as required
- Monitors and screens CVs received in line with selection criteria specified by relevant stakeholders that supports QM in attracting and hiring quality staff from the external job market
- Prepares short list of candidates for Management approval and arranges notifications for unsuccessful candidates, providing feedback if requested
- Supports supervisors in the interview process, provides guidance and training on competency-based behavioural interviewing
- Arranges for assessments/interviews for candidates in senior positions
- Prepares all the necessary information/documentation to place calls to candidates regarding assessment and/or interview process; follows up where necessary
- Ensures the vacancy list and assessment results database are monitored and maintained to accurately reflect the organization’s recruitment position
- Head Hunting
- Designs and manages effective internal and external recruitment advertising campaigns using a wide range of media appropriate for the role
- Manages relationships with external recruitment agencies and newspapers in order to attract ideal candidates for positions and reduce the lead time to fill the vacancy
- Briefs head-hunters and agencies for recruitment for externally filled roles and follows up accordingly
- Ensures application forms from job seekers are filled out appropriately, sent to relevant stakeholders for consideration and saved on the appropriate system.
- Generates recruitment agency performance reports for Management review and action Meet with directors to update the recruitment stages and update the priorities.
- Prepare the recruitment activity report, weekly, monthly, and annual recruitment report
- Follow up with mobilization (RPR, focal point)
- Arranges for offers of employment and accompanying terms and conditions to be sent to successful candidates
- Ensures references and checks are fully completed and meet QM’s role criteria
- Ensures all pre-joining documents are signed and pre-joining instructions/welcome letter sent
- Negotiate Employment Offers
- Plans and monitors the external job market for both Qataris and non-Qataris ensuring a sufficient flow of fresh external talent
- Reviews existing and emerging employment legislation to ensure recruitment and selection programmes comply
- Produces recruitment progress reports tracking each vacancy
- Produces ad hoc management reports as required
- Monitors and screens CVs received in line with selection criteria specified by relevant stakeholders that supports QM in attracting and hiring quality staff from the external job market
- Prepares short list of candidates for Management approval and arranges notifications for unsuccessful candidates, providing feedback if requested
- Supports supervisors in the interview process, provides guidance and training on competency-based behavioural interviewing
- Arranges for assessments/interviews for candidates in senior positions
- Prepares all the necessary information/documentation to place calls to candidates regarding assessment and/or interview process; follows up where necessary
- Ensures the vacancy list and assessment results database are monitored and maintained to accurately reflect the organization’s recruitment position
- Head Hunting
- Designs and manages effective internal and external recruitment advertising campaigns using a wide range of media appropriate for the role
- Manages relationships with external recruitment agencies and newspapers in order to attract ideal candidates for positions and reduce the lead time to fill the vacancy
- Briefs head-hunters and agencies for recruitment for externally filled roles and follows up accordingly
- Ensures application forms from job seekers are filled out appropriately, sent to relevant stakeholders for consideration and saved on the appropriate system.
- Generates recruitment agency performance reports for Management review and action Meet with directors to update the recruitment stages and update the priorities.
- Prepare the recruitment activity report, weekly, monthly, and annual recruitment report
- Follow up with mobilization (RPR, focal point)
- Arranges for offers of employment and accompanying terms and conditions to be sent to successful candidates
- Ensures references and checks are fully completed and meet QM’s role criteria
- Ensures all pre-joining documents are signed and pre-joining instructions/welcome letter sent
- Negotiate Employment Offers
- Preferably presently residing in Qatar
- Broad knowledge of recruitment and selection using the full range of techniques
- Knowledge of the external market and best practice in recruitment
- Knowledge of HR Oracle/ SAP System with advance skills in MS Office programs
- Bachelor’s Degree in Business / Administration / Human Resources or related field
- Masters in Human Resource Management or Business Administration
- Preferably with Certification from a recognized Human Resources Association
- Minimum of 9 years relevant experience
- Preferably fluently speaks in Arabic and English
- Broad knowledge of recruitment and selection using the full range of techniques
- Knowledge of the external market and best practice in recruitment
- Knowledge of HR Oracle/ SAP System with advance skills in MS Office programs
- Bachelor’s Degree in Business / Administration / Human Resources or related field
- Masters in Human Resource Management or Business Administration
- Preferably with Certification from a recognized Human Resources Association
- Minimum of 9 years relevant experience
- Preferably fluently speaks in Arabic and English
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now