Head of
Maintenance Unit
Qatar Museums
Doha, Qatar
To lead, direct and control the operations and
maintenance of specific museum of QM assigned with the objective of maximising
resources and ensuring work conducted is in line with specifications, budget
and in adherence to local laws and regulations and QM’s strategic business
objectives.
Key Accountabilities:
- Works with the Head of Maintenance Section to identify and establish medium to short term strategic priorities and targets, in line with QM’s policies and guidelines and ensures their successful execution.
Implements initiatives that enable maximum output that fully contributes to the delivery of department goals.
- Develops and monitors KPIs, takes corrective actions where necessary and produces regular reports with analysis and comment on performance and results.
- Pro-active role in the preparation of department’s budget and monitoring of the spending to ensure that it stays within the approved budget.
- In coordination with the Head of Maintenance Section, reviews the Scope of Work for the various tenders and pro-active role in the evaluation of the bids and award of the contracts. Subsequent management of the contracts.
- Reviews invoices related to various contracts and related job completion certificates for the purpose of scheduled payments and granting of related approvals with in his specified authority.
- Executes policies and procedures review to identify areas of improvement within own function and recommends changes leading to best-practice operations.
- Ensures that the museum’s facilities are running at the optimal level in accordance with Facilities Management’s (FM) Operation Procedure Guide (OPG), ‘HSE’ Manual and other ‘QM’ policies, procedures and guidelines.
- Reviews various methods statements and procedures for the testing, commissioning, operation and maintenance of museum’s assets to ensure that such assets are performing efficiently.
- Lead role in enhancing QM’s Facilities Management operations in assigned museum by implementation of “Reliability Centered Maintenance” (RCM), “Sustainable Energy Management” and any related methodology/principals.
Management of operations and maintenance activities of assigned museum and its associated facilities, contractors’ staff and their KPIs’. Monthly analysis of such KPIs.’ Initiation of remedial actions in case approved KPIs’ are off the mark.
- Management of the Planned Preventive Maintenance (PPM), Corrective Maintenance, Emergency/Breakdown Maintenance and the Condition Based Maintenance of the assigned museum’s equipment/facilities to ensure that the work progress is accordance to the plans and the budget.
- For the energy conservation initiatives, analysis of the monthly reports indicating water, electricity and diesel/gas consumption details and the approval of necessary control measures to reduce the consumption of energy and water by way of set point adjustments, power factor adjustments and use of better Star Energy equipment.
- Analysis of the Root Causes related to the failures and breakdowns of the equipment as well as failures and breakdowns in the chain of command and communications. Similar analysis pertaining to the cases of “Near Misses”, “Accidents” and “Incidents” and initiation of the relevant actions to mitigate the possibilities of re-occurring of such “uncalled-for” events.
- Analysis of the energy consumption patterns and approval of the plans for the conservation of energy by way of modifications in the existing machinery or replacement of the existing inefficient machinery with the appropriate star rated machinery/equipment.
- Study various operational as well as maintenance problems associated with various machinery and come out with the solutions/recommendations to mitigate such problems.
Key Accountabilities:
- Works with the Head of Maintenance Section to identify and establish medium to short term strategic priorities and targets, in line with QM’s policies and guidelines and ensures their successful execution.
Implements initiatives that enable maximum output that fully contributes to the delivery of department goals.
- Develops and monitors KPIs, takes corrective actions where necessary and produces regular reports with analysis and comment on performance and results.
- Pro-active role in the preparation of department’s budget and monitoring of the spending to ensure that it stays within the approved budget.
- In coordination with the Head of Maintenance Section, reviews the Scope of Work for the various tenders and pro-active role in the evaluation of the bids and award of the contracts. Subsequent management of the contracts.
- Reviews invoices related to various contracts and related job completion certificates for the purpose of scheduled payments and granting of related approvals with in his specified authority.
- Executes policies and procedures review to identify areas of improvement within own function and recommends changes leading to best-practice operations.
- Ensures that the museum’s facilities are running at the optimal level in accordance with Facilities Management’s (FM) Operation Procedure Guide (OPG), ‘HSE’ Manual and other ‘QM’ policies, procedures and guidelines.
- Reviews various methods statements and procedures for the testing, commissioning, operation and maintenance of museum’s assets to ensure that such assets are performing efficiently.
- Lead role in enhancing QM’s Facilities Management operations in assigned museum by implementation of “Reliability Centered Maintenance” (RCM), “Sustainable Energy Management” and any related methodology/principals.
Management of operations and maintenance activities of assigned museum and its associated facilities, contractors’ staff and their KPIs’. Monthly analysis of such KPIs.’ Initiation of remedial actions in case approved KPIs’ are off the mark.
- Management of the Planned Preventive Maintenance (PPM), Corrective Maintenance, Emergency/Breakdown Maintenance and the Condition Based Maintenance of the assigned museum’s equipment/facilities to ensure that the work progress is accordance to the plans and the budget.
- For the energy conservation initiatives, analysis of the monthly reports indicating water, electricity and diesel/gas consumption details and the approval of necessary control measures to reduce the consumption of energy and water by way of set point adjustments, power factor adjustments and use of better Star Energy equipment.
- Analysis of the Root Causes related to the failures and breakdowns of the equipment as well as failures and breakdowns in the chain of command and communications. Similar analysis pertaining to the cases of “Near Misses”, “Accidents” and “Incidents” and initiation of the relevant actions to mitigate the possibilities of re-occurring of such “uncalled-for” events.
- Analysis of the energy consumption patterns and approval of the plans for the conservation of energy by way of modifications in the existing machinery or replacement of the existing inefficient machinery with the appropriate star rated machinery/equipment.
- Study various operational as well as maintenance problems associated with various machinery and come out with the solutions/recommendations to mitigate such problems.
- Experience in managing facilities department
containing multiple major sites. Museum experience will be preferable.
- Bachelor of Engineering in Mechanical/Electrical or Equivalent Certification from the local regulatory bodies; Membership of professional institutions.
- Minimum of 12 years of work experience in the field of facilities management after graduation (including 5 years in GCC).
- Bachelor of Engineering in Mechanical/Electrical or Equivalent Certification from the local regulatory bodies; Membership of professional institutions.
- Minimum of 12 years of work experience in the field of facilities management after graduation (including 5 years in GCC).
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now
Head of Exhibitions
Management
Qatar Museums
Doha, Qatar
The Head of Exhibitions Management is
responsible for overseeing the work of the Centralized Exhibitions team as it
relates to the planning, development, and delivery of exhibitions and site
specific installations, including managing exhibition budgets and
communications. Develops all QM exhibitions contracts, budgets, and schedules
and responsible for preparing and reviewing exhibitions related policies and
procedures. Liaises with internal and external partners to deliver QM
generated, travelling exhibitions, including vendors and partners abroad, and
oversees the work of exhibition-related to contractors.
The Head of Exhibitions Management leads the Exhibition Projects meetings within QM and oversees the overall implementation of projects.
Exemplar project management for all exhibitions and site-specific installations. High attention to detail when it comes to contract management, staying on schedule and within budget. High level of project management expertise and a solution orientated focus is necessary to succeed at this job.
Provides leadership through example as well as recruit, mentor and train teams, including junior staff and interns.
Key Accountabilities:
- Develops and oversees the management of budgets related to all exhibitions, including budget forecasting (in consultation with the relevant departments) and cost management during project development and delivery. Moreover, coming up with alternative contingency projects plans when necessary.
- Develops and oversee the general budget and expenditures for the Exhibitions Department.
- Tracks all Exhibitions budget expenditure.
- Must be able to manage budgets over minimum of QR 4,000,000.
- Must work closely with Director of Exhibitions, QM Procurement, QM Legal Affairs, QM Finance Departments and other departments based on the project requirements.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management must be able to create Exhibitions budget proposals and alternates for every current and projected fiscal years.
- Oversees the planning and progress of exhibitions and site-specific installations. Initiate or coordinate collaborations with other local, regional or international institution and partners.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management also communicates and negotiates with internal and external partners to develop agreements for the delivery of temporary and travelling exhibitions.
- Responsible for developing all related exhibition policies and procedures.
- Responsible for receiving and reviewing all exhibition proposals as well as developing a system of workflow for all received proposals.
- Maintain and update MIA exhibitions schedule and making it accessible to relevant involved parties.
- Provides mentoring support for Exhibition Department staff.
- Ensures that all exhibitions are delivered within budget and according to schedule by overseeing the work of Exhibition Project Specialists relating to the planning, budgeting, scheduling, communication, and the design and installation of exhibitions.
- Reviews and makes recommendations on parts of the workflow and approvals of the Exhibition Policy.
- In collaboration with the Head of Exhibition Design, ensures that the exhibition design and build is completed in compliance with local and international standards (design, health and safety, access etc.).
- Archiving of files for all past exhibitions and final work product as prescribed by the Director of Exhibitions.
- Prepares monthly and quarterly Exhibition Department reports.
- Reviews and updates quarterly Individual Development Plans for supervised staff.
- Must follow QM exhibition policies and procedures.
- Must undergo regular exhibitions related development and training.
- Must be able to manage a team and delegate work to each member.
- Project management for all exhibitions and site-specific installations, specifically focused on exceptional contract management, budgets and schedules.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management manages the exhibitions program.
- Works closely with curators and program staff to develop and implement multi-year plans for exhibition and site-specific projects throughout the museum.
- Oversees all stages of planning and implementation for QM exhibitions and assigned off-site exhibitions; ensures smooth and effective execution of these exhibitions (e.g. on time and within budget).
- Ensures the highest level of work production from partners and vendors.
- Develops and implements tools and measurements to evaluate success of tasks and projects connected to this position.
- Manages all exhibition planning and implementation meetings with appropriate staff; facilitates communication between all parties involved in exhibition planning and implementation and provide leadership to resolve conflicts.
- Works with QM operations to develop exhibition expense projections for exhibitions. Tracks and manages the annual exhibition budget.
- Reviews all invoices related to assigned exhibitions with departmental staff and ensure invoicing of participation fees is processed in accordance with the contract schedule.
- Works with QM Operations' Legal Department to develop contracts and conduct negotiations with exhibition partners; ensures all contractual obligations are met.
- Collaborate with Curatorial and other content partners to develop exhibitions and commissions for presentation at Exhibitions Department and selected other venues.
- Work closely with several QM departments related to all parts of the exhibitions process.
The Head of Exhibitions Management leads the Exhibition Projects meetings within QM and oversees the overall implementation of projects.
Exemplar project management for all exhibitions and site-specific installations. High attention to detail when it comes to contract management, staying on schedule and within budget. High level of project management expertise and a solution orientated focus is necessary to succeed at this job.
Provides leadership through example as well as recruit, mentor and train teams, including junior staff and interns.
Key Accountabilities:
- Develops and oversees the management of budgets related to all exhibitions, including budget forecasting (in consultation with the relevant departments) and cost management during project development and delivery. Moreover, coming up with alternative contingency projects plans when necessary.
- Develops and oversee the general budget and expenditures for the Exhibitions Department.
- Tracks all Exhibitions budget expenditure.
- Must be able to manage budgets over minimum of QR 4,000,000.
- Must work closely with Director of Exhibitions, QM Procurement, QM Legal Affairs, QM Finance Departments and other departments based on the project requirements.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management must be able to create Exhibitions budget proposals and alternates for every current and projected fiscal years.
- Oversees the planning and progress of exhibitions and site-specific installations. Initiate or coordinate collaborations with other local, regional or international institution and partners.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management also communicates and negotiates with internal and external partners to develop agreements for the delivery of temporary and travelling exhibitions.
- Responsible for developing all related exhibition policies and procedures.
- Responsible for receiving and reviewing all exhibition proposals as well as developing a system of workflow for all received proposals.
- Maintain and update MIA exhibitions schedule and making it accessible to relevant involved parties.
- Provides mentoring support for Exhibition Department staff.
- Ensures that all exhibitions are delivered within budget and according to schedule by overseeing the work of Exhibition Project Specialists relating to the planning, budgeting, scheduling, communication, and the design and installation of exhibitions.
- Reviews and makes recommendations on parts of the workflow and approvals of the Exhibition Policy.
- In collaboration with the Head of Exhibition Design, ensures that the exhibition design and build is completed in compliance with local and international standards (design, health and safety, access etc.).
- Archiving of files for all past exhibitions and final work product as prescribed by the Director of Exhibitions.
- Prepares monthly and quarterly Exhibition Department reports.
- Reviews and updates quarterly Individual Development Plans for supervised staff.
- Must follow QM exhibition policies and procedures.
- Must undergo regular exhibitions related development and training.
- Must be able to manage a team and delegate work to each member.
- Project management for all exhibitions and site-specific installations, specifically focused on exceptional contract management, budgets and schedules.
- Under the direction of the Director of Exhibitions, the Head of Exhibitions Management manages the exhibitions program.
- Works closely with curators and program staff to develop and implement multi-year plans for exhibition and site-specific projects throughout the museum.
- Oversees all stages of planning and implementation for QM exhibitions and assigned off-site exhibitions; ensures smooth and effective execution of these exhibitions (e.g. on time and within budget).
- Ensures the highest level of work production from partners and vendors.
- Develops and implements tools and measurements to evaluate success of tasks and projects connected to this position.
- Manages all exhibition planning and implementation meetings with appropriate staff; facilitates communication between all parties involved in exhibition planning and implementation and provide leadership to resolve conflicts.
- Works with QM operations to develop exhibition expense projections for exhibitions. Tracks and manages the annual exhibition budget.
- Reviews all invoices related to assigned exhibitions with departmental staff and ensure invoicing of participation fees is processed in accordance with the contract schedule.
- Works with QM Operations' Legal Department to develop contracts and conduct negotiations with exhibition partners; ensures all contractual obligations are met.
- Collaborate with Curatorial and other content partners to develop exhibitions and commissions for presentation at Exhibitions Department and selected other venues.
- Work closely with several QM departments related to all parts of the exhibitions process.
- Extensive and proven knowledge of exhibition
management and knowledge of museum standards and procedures.
- A high level of expertise in the planning, development and implementation of exhibitions.
- Knowledge of current museum practices and trends.
- Highly organised with extensive project management experience, including planning and monitoring budgets, developing and tracking timelines and preparing tender documentation and scopes of work.
- Extensive project management experience in a museum, creative, or construction capacity, and in compiling complex reports.
- Strong negotiation skills.
- Experience negotiating and managing contracts and legal agreements.
- Experience managing others staff effectively and working collaboratively in team settings.
- Ability to work independently as well as collaboratively with multi-disciplinary teams.
- Ability to inspire and support a team of peers – motivating and guiding others.
- Experience developing and managing budgets in excess of QR 4,000,000.
- Must have excellent and superior written, verbal and interpersonal communication skills in English.
- Proficiency with Microsoft Word, Excel, Projects and Outlook.
- Excellent organizational ability. Attention to detail.
- Willingness to travel, as needed.
- Flexible approach to work, but highly committed.
- 5-10 years of experience working in Exhibitions Management area for a museum, gallery or foundation. Preferably in museum’s sector
- A high level of expertise in the planning, development and implementation of exhibitions.
- Knowledge of current museum practices and trends.
- Highly organised with extensive project management experience, including planning and monitoring budgets, developing and tracking timelines and preparing tender documentation and scopes of work.
- Extensive project management experience in a museum, creative, or construction capacity, and in compiling complex reports.
- Strong negotiation skills.
- Experience negotiating and managing contracts and legal agreements.
- Experience managing others staff effectively and working collaboratively in team settings.
- Ability to work independently as well as collaboratively with multi-disciplinary teams.
- Ability to inspire and support a team of peers – motivating and guiding others.
- Experience developing and managing budgets in excess of QR 4,000,000.
- Must have excellent and superior written, verbal and interpersonal communication skills in English.
- Proficiency with Microsoft Word, Excel, Projects and Outlook.
- Excellent organizational ability. Attention to detail.
- Willingness to travel, as needed.
- Flexible approach to work, but highly committed.
- 5-10 years of experience working in Exhibitions Management area for a museum, gallery or foundation. Preferably in museum’s sector
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now
Head of Contracts
Qatar Museums
Bahrain
The Head of Contracts will be responsible for
the development, management and monitoring of the contracting process making
full use of all potential negotiating opportunities to maximise high quality,
affordable care.
- Manage the Contract to ensure contract delivery in line with budget.
- Identify, monitor and manage risk associated with contracts and ensuring appropriate business controls, continuity and contingency plans are in place.
- Pro-actively look for ways to improve relationships with internal and external stakeholders
- Work closely with internal stakeholders to achieve successful contract delivery
- Develop appropriate methods of communication for internal and external stakeholders to ensure understanding and buy-in in order to deliver contractual requirements
- Ensure all contractual documentation meets the standards required by internal and external inspection bodies and delivered in line with contractual requirements.
- Manage a contract change protocol process ensuring any changes to any agreements are in writing and endorsed by all relevant parties.
- Deliver agreed management reporting (to include performance, quality and financial matters).
- Manage the Contract to ensure contract delivery in line with budget.
- Identify, monitor and manage risk associated with contracts and ensuring appropriate business controls, continuity and contingency plans are in place.
- Pro-actively look for ways to improve relationships with internal and external stakeholders
- Work closely with internal stakeholders to achieve successful contract delivery
- Develop appropriate methods of communication for internal and external stakeholders to ensure understanding and buy-in in order to deliver contractual requirements
- Ensure all contractual documentation meets the standards required by internal and external inspection bodies and delivered in line with contractual requirements.
- Manage a contract change protocol process ensuring any changes to any agreements are in writing and endorsed by all relevant parties.
- Deliver agreed management reporting (to include performance, quality and financial matters).
- In-depth understanding of Contract Management
which will include drafting, negotiation and execution, tendering processes,
and monitoring, reviewing and evaluation of contract compliance.
- Proficiency in utilizing and interpreting financial models and analyses.
- Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts.
- Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
- Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow.
- Excellent negotiating and persuasive skills, both in one-onone and group situations.
- Bachelor’s degree in business, engineering or related field preferred. (In some cases, an advanced degree may be desirable).
- With experience of 10-15 years.
- Preferably already residing in Qatar.
- Proficiency in utilizing and interpreting financial models and analyses.
- Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts.
- Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
- Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow.
- Excellent negotiating and persuasive skills, both in one-onone and group situations.
- Bachelor’s degree in business, engineering or related field preferred. (In some cases, an advanced degree may be desirable).
- With experience of 10-15 years.
- Preferably already residing in Qatar.
The Qatar Museums, is in charge with the
oversight and development of the national system of museums for the State of
Qatar.
The QM was created in
December 2005 to combine the resources of all museums in the country and to
further develop their capacity for collection and preservation of historic
objects.
Apply Now