Project
Executive / Event organizer - Temporary Assignment
Black Pearl
Abu Dhabi,
UAE
The Role
Project
Executive / Event Organizer - Temporary Assignment for 6 Months
A new opportunity has come up with an event company based in Abu Dhabi. They are currently looking for a Project Executive who is willing to work for 6 months fixed term contract.
The responsibilities will include but not limited to the following:
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Review event bills for accuracy, and approve payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Organize registration of event participants.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
• Develop event topics and choose featured speakers.
• Design and implement efforts to publicize events and promote sponsorships.
A new opportunity has come up with an event company based in Abu Dhabi. They are currently looking for a Project Executive who is willing to work for 6 months fixed term contract.
The responsibilities will include but not limited to the following:
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Review event bills for accuracy, and approve payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Organize registration of event participants.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
• Develop event topics and choose featured speakers.
• Design and implement efforts to publicize events and promote sponsorships.
Requirements
To be
considered for this opportunity, the candidate must have at least 2 years of
event management experience preferably with exposures in handling arts and
music events. You must be willing to work outside normal working hours. You
should be knowledgeable in all tasks related to event management. Fluency in
English is highly required. Candidate on relative's visa is preferred and
should be abel to join immediately.
About the
Company
Black Pearl
is a progressive, dynamic and well structured HR solution provider that offers
permanent recruitment services, HR consultancy, psychometric assessments,
coaching and also professional training services for clients from different
corporate sectors in the Middle East.
Like a rare
and unique black pearl, we consider our partnership with our clients and job
seekers as a fine, precious and valuable encounter that needs to be affirmed,
developed and supported with a strong commitment to deliver not only the right
services but the best in the industry.
Our aim is
to meet and exceed the expectations of our clients, strategically offering
Black Pearl services that are customized to the unique requirements of our
clients and job seekers alike, resulting in effectively achieving goals and all
that is required in this ever evolving and competitive market.
Apply Now
Legal
Secretary
Black Pearl
Oman
The Role
Our client,
an international law firm is urgently looking for a Legal Secretary to be based
in Oman. For this role, the responsibilities will include but not limited to:
• Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
• Maintains client confidence by keeping client/attorney information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
• Maintains client confidence by keeping client/attorney information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Requirements
To be
successful in this position, the candidate must have a bachelor degree with
minimum of 3 years in PA/secretarial experience preferably gained in a law
firm. Candidate must be willing to work from 8:00AM to 5:30PM, Sunday through
Thursday.
Due to the certain reason, visa of the candidate must be under the sponsorship of her relative (mother/father/brother/sister).
Due to the certain reason, visa of the candidate must be under the sponsorship of her relative (mother/father/brother/sister).
About the
Company
Black Pearl
is a progressive, dynamic and well structured HR solution provider that offers
permanent recruitment services, HR consultancy, psychometric assessments,
coaching and also professional training services for clients from different
corporate sectors in the Middle East.
Like a rare
and unique black pearl, we consider our partnership with our clients and job
seekers as a fine, precious and valuable encounter that needs to be affirmed,
developed and supported with a strong commitment to deliver not only the right
services but the best in the industry.
Our aim is
to meet and exceed the expectations of our clients, strategically offering
Black Pearl services that are customized to the unique requirements of our
clients and job seekers alike, resulting in effectively achieving goals and all
that is required in this ever evolving and competitive market.
Apply Now